Accounts Payable Lead

As the Accounts Payable Lead, you are the heart of our Procure-to-Pay process and take on the functional and disciplinary leadership of our accounts payable team. In addition to the classic P2P process, Expense Management (travel and out-of-pocket expenses) is also part of your team's responsibility. You ensure that incoming invoices and expenses are checked, coded, and paid efficiently, correctly, and on time. In this role, you are not only the central point of contact for our suppliers and internal departments, but you also actively drive the digitization and automation of our invoicing processes. Furthermore, you significantly support the rollout of a vertical service-admin team that operates and provides services independently of location. You ensure smooth operations, always keep an eye on our internal guidelines (compliance), support their continuous optimisation, and make a significant contribution to a clean month-end and year-end closing.

The day-to-day

• Lead, support, and develop the multi-location Accounts Payable team, creating an environment where people are enabled to do their best work and grow professionally.
• Own the end-to-end incoming invoice workflow — from data entry and verification through to approval and payment — ensuring accuracy, timeliness, and compliance with internal controls at every stage.
• Take a central role in the implementation and configuration of Helsing's new AP Workflow Management System, shaping how the function operates for years to come.
• Plan, execute, and approve regular national and international payment runs in line with cash discount deadlines, liquidity targets, and treasury requirements.
• Maintain oversight of vendor master data quality and serve as the escalation point for complex queries from suppliers and internal stakeholders, resolving issues with clarity and professionalism.
• Deliver all accounts payable closing activities for month-end and year-end, including account reconciliation, provisions, and accruals — to the timelines required by the wider Finance team.
• Identify and implement process improvements across the P2P and expense management cycle, with a particular focus on automation (e.g. OCR recognition) and efficiency.