Recruiting Coordinator

About the Role We're hiring a Recruiting Coordinator to run the day-to-day operations of our hiring process. At our current pace, every open role matters and a great coordinator directly accelerates how fast we grow.

You'll own interview scheduling, candidate communication, and process quality across the entire funnel. You'll partner with recruiters and hiring managers to keep a high volume of interviews running smoothly, and you'll be the person candidates remember as the reason their experience felt organized and human.

This is a strong fit if you're detail-oriented, energized by coordination work, and want a path deeper into Recruiting or People Operations at a company that's scaling fast.

What You'll Do

• Coordinate end-to-end interview scheduling across multiple roles and teams, including complex onsite loops, panels, and cross-timezone virtual screens.
• Serve as the primary candidate contact throughout the interview process, from setting expectations, answering questions, and keeping things moving.
• Maintain clean, accurate pipeline data in Ashby.
• Support recruiters with pipeline reporting, candidate follow-ups, and sourcing logistics.
• Coordinate offer preparation and support the closing process.
• Keep hiring managers on track with interview timelines and feedback deadlines.
• Identify and fix friction in our scheduling workflows, templates, and coordination systems.

What You’ll Bring

• 2-4 years in Recruiting Coordination, People Operations, or a similar role where you managed high-volume scheduling and candidate communication.
• Sharp organizational skills: you track dozens of moving pieces without dropping any.
• Clear, professional communication with candidates and internal stakeholders at all levels.
• Comfort managing shifting priorities in a fast-moving environment.
• Discretion with confidential candidate and compensation information.
• Nice to have: experience with Ashby, or prior time at a high-growth startup.

Who You Are

• You take ownership of your work and don't wait to be told what needs doing: when you see a gap, you fill it.
• You're the kind of person who manages high volume interviews across a week and none of them slip.
• You communicate early and clearly, whether it's flagging a scheduling conflict to a hiring manager or keeping a candidate in the loop on next steps.
• You care about the small details, from a well-formatted calendar invite, a timely follow-up, a warm candidate experience, because you know they add up.
• In-office, engaged, and eager to lead from the front at our NYC location full-time.

Benefits

• Comprehensive medical, dental, and vision insurance
• Company-sponsored 401(k) through Vestwell
• Flexible PTO plus U.S. federal holidays
• Company-wide off-sites
• Daily in-office lunch through Parkday
• Dinner covered when working late
• Commuter benefits and late-night rideshare
• Standing desks and workspace accommodations available on request
• All core tools and software provided

Compensation: The expected base salary for this role is $90,000-$120,000 with final compensation based on experience, skills, and qualifications determined during the interview process. Avoca’s total compensation package includes base salary, bonus, equity, and a comprehensive suite of benefits and perks. Our Recruiting team will share the full details as you progress through our hiring process.