Executive Assistant

What You'll Do Own calendar, travel logistics and email for one or more leaders in the company - not just managing their time, but designing it to reflect shifting priorities and strategic focus, using AI to optimise productivity of the commercial leaders and their own work.

Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.

Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.

Triage inbound requests, protect focus time and help communication flow smoothly across the team.

Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.

Provide operational support to keep projects, initiatives and team collaboration on track.

Take initiative to improve the way the team operates - spotting friction points and building better systems.

Review expense reports of those you support and their direct reports.

Book travel for those you support as needed using our travel management system.

What You Bring A proactive, problem-solving mindset - you act before issues arise and take full ownership. Experience from a technology and/or scale-up start-up environment. Deep attention to detail and a love of structure - you make things faster, smoother, clearer. Strong communication skills, confident in handling sensitive or high-stakes communication. High discretion and maturity - you know how to navigate different stakeholders and build trust. Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in. A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What's In It For You Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney. Competitive package: Comprehensive salary, benefits, and tools for success. Meaningful work: Your efforts shape how thousands of lawyers use AI daily. In-person environment: Union Square office designed for ambitious builders. Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision, Multiple medical plan options via Aetna and Kaiser Permanente, HSA or Healthcare FSA (based on plan selection), Dental plans via MetLife, Vision plans via Vision Care, Generous parental leave, Free access to Maven Clinic, Dependent Care FSA, Free One Medical membership for employees and dependents, Pre-tax commuter benefits, Life Insurance + STD/LTD, 401(K) with generous company match.