Accounts Payable Manager

We are looking for an Accounts Payable Manager to lead and scale our AP function. This role will own the end-to-end AP process, manage and develop the AP team, and drive the standardization and controls we need as we grow across multiple entities.

Our processes are actively evolving. We need a leader who can bring order to a dynamic environment — building repeatable, well-documented workflows and stronger controls — while staying close enough to the details to jump in on complex invoices, coding decisions, and month-end close. The right person sets the standard for documentation and knowledge sharing, and continuously looks for ways to improve how AP runs.

Key Responsibilities:

• Lead the AP team. Lead, mentor, and develop the AP team, including AP Specialists — setting priorities, reviewing work, managing workload across a high volume of invoices, and building bench strength as we scale.
• Own the AP process. Own the full accounts payable process end to end — invoice intake and coding, PO and non-PO matching, approvals, payment runs, vendor onboarding, credit cards, and reimbursements — across multiple entities, cost centers, departments, and locations.
• Standardize & document. Design, document, and standardize AP policies, workflows, and coding guidance; drive the ongoing centralization of AP as the company grows and adds entities.
• Controls & compliance. Establish and enforce internal controls, approval thresholds, and segregation of duties; ensure compliance and audit readiness.
• System ownership. Own and optimize our AP systems — NetSuite (ERP) and Ramp (OCR / spend) — including configuration, integrations, automation, and data integrity between platforms.
• Vendor management. Manage the vendor program: vendor setup and onboarding standards, W-9 / documentation collection, master-data accuracy, and 1099 reporting.
• Month-end close. Own AP month-end close: accruals, prepaids, fixed-asset coding, reconciliations, and reporting; ensure the sub-ledger ties to the GL and close deadlines are met.
• Escalations & judgment. Resolve escalated and complex items — intercompany chargebacks, disputes, and transactions that don’t fit standard templates — and set the guidance so the team can handle them going forward.
• Payments & cash flow. Manage cash-out timing and payment scheduling in partnership with Treasury / Finance; monitor aging, discounts, and vendor relationships.
• Metrics & reporting. Define and track AP metrics (volume, cycle time, aging, exception rates) and report on performance and process-improvement initiatives to Finance leadership.
• Cross-functional partner. Partner cross-functionally with Procurement, Operations, and department leaders to resolve issues, improve intake quality, and support company growth.

Qualifications:

• 10+ years of accounts payable experience, including 2-3+ years managing or leading an AP team or function.
• Proven experience owning full-cycle AP in a high-volume and/or multi-entity environment.
• Strong command of both two-way / three-way matching and non-PO invoice coding, plus credit cards, reimbursements, and vendor onboarding.
• Deep understanding of expense coding, accruals, prepaids, fixed assets, and month-end close.
• Experience building and documenting AP processes, policies, and internal controls in a scaling or changing environment.